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🎟️ How to Choose a Raffle Winner

Running a raffle is a great way to raise funds, and choosing a winner is easy with ClickBid’s built-in reporting! Follow this step-by-step guide to download your purchase list and select a winner using a random number generator.

💡 Tip (HubSpot callout): This method works best for quantity items used as raffle tickets. Each ticket purchased is represented in the download, giving equal odds for each entry.

📋 Step-by-Step: Select Your Raffle Winner

  1. Go to Items > Manage Items in your ClickBid admin.

  2. Locate your raffle item, then click the Has Bids tag to the right.

  3. Click Download Qty Purchases to export a spreadsheet of all raffle ticket purchases.

    • Each ticket purchased shows as a separate line.

    • The number to the left of each name represents the entry number.

ℹ️ Info: A person who buys multiple tickets will appear multiple times in the spreadsheet to reflect their total number of entries (e.g., 3 tickets = 3 entries).

  1. Use a random number generator to select a winning entry:

    • Find the total number of entries in your spreadsheet.

    • Enter the range into your number generator (e.g., 1–47).

    • The number selected corresponds to the row number (or entry number) of your winner.

    ✅ Try this free random number generator

🔁 What If You Have Multiple Raffle Items?

If you're raffling off more than one item, just repeat this process for each one:

  • Click the Has Bids tag on the next raffle item

  • Download the Qty Purchases spreadsheet

  • Use a new random number draw for each list

⚠️ Warning: Be sure you're downloading the right spreadsheet for each specific raffle item — they do not combine into one file.

🎉 Announce Your Winner with Style!

Hosting an online-only raffle? Make the moment memorable with one of these fun announcement ideas:

  • 🌀 Use a “Wheel of Names” for a visual and interactive drawing experience

  • ✉️ Seal the winner’s name in an envelope and open it during a livestream

  • 🖥️ Display the winner on your Landing Page for everyone to see

  • 📢 Send a Mass Message to announce the winner or thank participants

💡 Tip: Keep the excitement going by posting winner announcements on social media or during your live event stream!