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📊ClickBid Reports and What They Include

ClickBid’s reporting tools help you track, organize, and analyze your auction’s performance from every angle — from bidder info to bid trends to post-event summaries. This guide walks you through each available report, what it includes, and how to access it so you can get the insights you need fast.

📊 Post Event Data Report

  • Go to Reports > Post Event Data
    Use this tool to review and export key event metrics after your fundraiser.

Included fields:

  • Summary – Grand total, bidder stats, visual performance snapshot

  • Ticket Sales – Track all ticket purchases and revenue

  • Event Payments – View all payment records by type/status

  • Processing Report – Reconciliation details, fees, and donor coverage

  • Bids – Bid activity and item performance over time

  • Items & Bidders – Full lists with exportable details

Use the three-dot menu (⋮) to export any report as CSV or XLSX.
Reports are updated in real time—great for tracking late payments or changes.

Perfect for reconciling finances, analyzing trends, and preparing data for your CRM.

👥 Bidder Reports

  • Go to Bidders > Manage Bidders

  • Click CSV to download a spreadsheet of all registered bidders.

Included fields:

  • First/Last Name, Company

  • Address, City, State, Postal Code

  • Phone, Email

  • Bidder Number, Password, Table Name

  • Notes, International Number

  • Credit Card Ending (if on file)

🎁 Item Reports

  • Go to Items > Manage Items

  • Click CSV to export all item data.

Included fields:

  • Item Name, Item Number, Category

  • Description, Exceptions, Table Name

  • Solicitor, FMV, Starting Bid, Raise

  • Close Time, Tax Settings

  • Item Type, Buy Now, Notes, Quantity

  • Limited, Consignment Amount

  • Item Status (open/closed/invisible/paid)

  • Import ID, History Names

🏆 Current Winning Bids

  • Go to Event Central > Current Winning Bids

Use this report to prep items for pickup and sort by Bidder.

Included fields:

  • Item Name/Number, Table Name

  • Bidder Name/Number

  • Payment Type, High Bid Amount

Use this report during checkout to quickly organize who won what and what needs to be collected.

💳 Merchant Report

  • This report has its own tab on the left hand side of the admin.

  • You can view each payout date as a separate report/spreadsheet by clicking on the payout date, and download the data by clicking the blue CSV button. 

Includes:

  • Unreconciled/Reconciled Transactions

  • Bidder Name, Checkout Date

  • Amount, Order ID, Purchase Type

  • Gross Total, Refund Total, Fees, Net Total

📈 Event Sales Report

  • Go to Reports > Event Sales. To download, click the CSV button.

This is the most comprehensive post-event report, covering all item sale details. 

Data can be grouped in this report by Email, Last Name, Last/First Name, Company, Table Name, or Bidder Tag. By default, the data will be ungrouped.

You can filter this report by Auction and/or Ticket Pages using the Data Settings field. 

Included fields:

  • Item Info: Number, Name, Type, Category, Donor

  • Bidder Info: Number, Name, Table, Contact Details

  • Sale Details: # of Bids, Checkout/Closing Time, Winning Bid

  • Financials: Tax, Admin Fee, % of FMV, Refunds

  • Tag Data: Item Tags, Bidder Tags

💸 Refunds Report

Go to Reports > Refunds. To download, click the CSV button.

Shows refunds issued for auction items, tickets, and donations. They will be separated based on these categories.

Includes:

  • Bidder Name, Item Name

  • Total Sale, Total Refunded

✅ Checked In Bidders

Go to Reports > Checked In Bidders.  To download, click the CSV button.

See who’s checked in via Butler or self check-in links.

Included fields:

  • Bidder Name/Number, Checked In By

  • Time, Email(s)

🔁 Bid History

Go to Reports > Bid History. To download, click the CSV button.

Track every bid placed during your event. 

Includes:

  • Item Name/Number, Bidder Name/Number

  • Amount, Time of Bid

  • Admin-only Remove Bid option

Bids cannot be deleted after checkout. 

📊 Auction Overview

Go to Reports > Auction Overview.

Quick stats on your auction’s performance.

Included:

  • Organization/Event Name

  • Total Items and Guests

  • Bids Placed, Total Raised

  • Silent Auction Totals and Goals

  • Ticket Sales (with discounts)

  • FMV (Fair Market Value)

🍰 Items by Winning $ Amount

Go to Reports > Items by Winning $. To download, click the CSV button.

Pie chart showing items by amount raised.

Includes:

  • Item Name/Number

  • Buyer Name, Sale Amount

📉 Items by Bid Volume

Go to Reports > Items by Bid Volume. To download, click the CSV button.

Pie chart showing items by total bids received.

Includes:

  • Item Name/Number, Bid Count

💼 Consignment Detail

Go to Reports > Consignment Detail. To download, click the CSV button.

Report for items marked as consignment.

Includes:

  • Item Name/Number

  • Consignment Amount, Auction Sale, Net Sale

🗂️ Bids by Category

Go to Reports > Bids by Category. To download, click the CSV button.

Pie chart showing bid volume by item category.

Includes:

  • Category Name

  • Total Bids, Winning Bid Amount(s)

👛 Bidders by $ Amount

Go to Reports > Bids by $ Amount. To download, click the CSV button.

Pie chart showing total dollar amount spent per bidder.

Includes:

  • Name, Amount Spent, % of Auction Total

⏱️ Bids Over Time

Go to Reports > Bids Over Time

Line graph of total bids in 15-minute increments.  To download a spreadsheet of this data, click the CSV button.

🎟️ Non-Silent Item Sales

Go to Reports > Non Silent Items.  To download, click the CSV button.

Details for Live, Donation, Quantity, or Raffle items.

Includes:

  • Item Name/Number

  • Number of Sales, Total Amount Raised

💰 Checkout Report

Go to Reports > Checkout.  To download, click the CSV button(s).

  • Top: Items not yet paid

  • Bottom: Paid items

Includes:

  • Item Name/Number

  • Winner Name/Number

  • Amount Paid or Due

📋 Sales Data (By Item Type)

Go to Reports > Sales Data.  To download, click the CSV button(s).

Itemized tables for Silent, Blind, Donation, Quantity, Live, Credit, and Info items.

Includes:

  • Full Item, Bidder, and Sale Details (see Event Sales Report)

🧾 Bidder Statements

Go to Reports > Bidder Statements.

Generate invoices/receipts for guests who haven’t checked out.

Options to filter by:

  • Credit card on file

  • Unpaid only

  • Sort by name or bidder number



After clicking Submit, a file of the downloadable/printable statements will open in a new browser window.

✅ Paid Bidder Statements

Go to Reports > Paid Bidder Statements

Generate receipts for bidders who have completed checkout.

This report is organized by Bidder Number.

To search for a specific statement, click ctrl + F on your keyboard to open a search field.

📬 Post Event Report

Go to Reports > Post-Event Report.

This report is automatically emailed within 4–24 hours of your event. You can type an email address and click Send to Queue to re-send this report. 

This report includes:

  • Quick Stats

  • Top Items (by $ and Bid Volume)

  • Bids by Category

  • Highest Bidders

  • Bids Over Time

  • Items With No Bids

  • Live/Donation/Multi-Sale Totals

  • Complete Sales Table

📺 EventStream Watched

Go to Reports > Event Stream Watched

Track viewer engagement during your EventStream broadcast.

Includes:

  • Bidder Name, Start Time, Last Watched, Total Watch Time

🏷️ Totals by Tag

View totals by Item or Bidder Tags.

  • Create a Display Chart and Share Link

  • Tags display combined totals or split by item type

Use tags to track fundraising efforts for teams, departments, or campaign causes.