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The Event Overview Report provides a real-time snapshot of your event's financial and participation performance. It’s divided into clearly organized sections, each showing totals and percentages for key metrics like ticket sales, auctions, bidders, and payments.
Use this guide to understand how each section works and what numbers are being tracked.
🧱 Page Structure Overview
The Event Overview Page is divided into two fields
- Total Sales which includes two expandable sections
-
Ticket Sales
-
Event Sales
-
- Event Stats which includes three expandable sections
-
Auction Items
-
Bidders
-
Payments Received
-
Each expandable section displays totals by category, making it easy to review event performance at a glance.
🎟️ Ticket Sales
Displays total dollar amounts for each type of sale:
-
Individual Tickets:
$ -
Sponsorships:
$ -
Underwriting:
$ -
Donation (legacy):
$ -
Fees Donated:
$(includes a % field) -
Discounts:
$ -
Refunds:
$
🎉 Event Sales
Breaks down other forms of revenue collected during the event:
-
Silent Auction:
$ -
Live Auction:
$ -
Donations:
$ -
Quantity Sales:
$ -
Fees Donated:
$(includes a % field) -
Refunds:
$
📦 Auction Items
Total items tracked by type (example: 165 total items):
-
Silent Items:
# -
Live Items:
# -
Donation Items:
# -
Quantity Items:
# -
Blind Items:
# -
Credit Items:
#
🙋 Bidders
Displays bidder engagement and data (example: 400 total bidders):
-
Checked In - In Person:
$(+ % of total) -
Checked In - Remote:
$(+ %) -
Not Checked In:
$(+ %) -
With Credit Card on File:
$(%) -
With Phone:
$(+ %) -
With Email:
$(+ %) -
Bids Placed:
$(+ %)
💳 Payments Received
Summarizes all received and pending payments by method:
-
Check Payments:
$ -
Credit Card Payments:
$ -
Cash Payments:
$ -
Other Payments:
$ -
Unpaid Checkouts:
$
💡 Notes on Donated Fees
Donors may choose to cover processing fees during ticket or event purchases.
-
ClickBid charges a flat 3.5% fee.
-
Fee donations are tracked and reported as both amounts and percentages.
-
Totals will vary based on donor behavior and table settings.
✅ Summary
The Event Overview Report is your central dashboard for monitoring event health, engagement, and revenue. Use each expandable section to review performance and ensure all transactions are accounted for before closing out your event.