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This Article Includes:
- Choosing Your Items
- Entering Your Items into ClickBid
- Selling Your Items
- Closing Out Your HGA Items
- FAQ
- Printable Document
HGA Steps
Choosing Your Items
Select which items you want to offer in your silent or live auction by clicking on the link on the Home Page or by using this link: ClickBid Reserve Items.
HGA will reach out with any exceptions or restrictions relevant to the selected items. HGA also provides suggested starting prices, images, and descriptions for your convenience.
Once your items have been chosen, an HGA representative will reach out and request your auction closing date. They will reach out after the auction closes to collect the winning bidder's information.
Entering your Items into ClickBid:
Once you've selected your items, you will receive a link to our item template. All relevant information will already be added to this template. Review this to make sure everything looks correct. You will then want to complete the steps to mass upload your items:
1. Save the template provided to you by HGA to your computer.
2. Navigate to Items > Manage Items and scroll down to Import Items. Drop your saved file into the upload section here.
3. After the upload is complete, use the images provided in the media links and add them to the individual items by clicking on the item and scrolling down to Image Details.
Selling Your Items
Closing out your HGA Items
When your event is over, generate a list of all winning bidders and items. You can do this by navigating to Reports > Event Sales. An HGA representative will reach out within 48 hours of your auction close date to request closing information. HGA will provide the bidders with their item certificates before the invoice is paid, as well as booking information and next steps. Your organization will then receive an invoice from HGA to pay for the items that were sold in your auction.
That's it! once your invoice is paid, no further action is necessary.
FAQ
Should my HGA Items be a certain item type?
This is up to you. The items are all set to be silent items in the import sheet, but they can be set to Live, Live/EventStream, Silent, or Quantity.
Can Live Items be sold more than once?
-Yes! Items can be sold as many times as desired. Be sure to inform your auctioneer that these items can be sold more than once.
Can we change the suggested Starting Price and Bid Increment?
-Yes, but it is recommended that you do not use a starting bid lower than the consignment price. If the winning bid is lower than the consignment price, the organization is obligated to pay the full consignment price to HGA and therefore may lose money on this item.
Consignment Item Prices
- The consignment amounts for each item vary and are listed within the Item Template for uploading. These prices will show up under Reports > Consignment Detail within the ClickBid admin for review.
What if the items do not sell?
- No problem at all. Nothing needs to be reported to HGA. There is no cost if an item doesn't sell.
What are the Golden Ticket Items?
- The Golden Tickets are raffle items that can be set up using already pre-packaged trips put together by HGA. The $100 golden ticket item is a $1995 consignment price and the $250 golden ticket item is a $3995 consignment price. The idea behind the Golden Ticket Items is that your organization sells 100 tickets and then pays the consignment amount to HGA to provide the raffle winner with their winning trip.
How long are the HGA Items available?
-Items are available all year long. Year after year, it might be a good idea to check to see if the specific item is still available by looking at the item template. Pricing may vary from year to year.
Are there booking restrictions for the trips?
- All trips have an 'Exceptions' section on the item template already filled out with the details regarding each trip. For most trips, they need to be booked 60 days in advance, and are good for 24 months from the date of purchase.
Helpful Documents
